P & P for hotels
One property. Many outlets. One operational truth.
Plates & Pixels connects receiving, shared stores, kitchens, buffets, bars, events, occupancy, and finance, so hotel F&B teams can trace every product from the dock to the final result.
Property operationsOne connected F&B view
Live modelReceivingDock & invoices
Shared stockMain store & cellar
€42.6kMain kitchenProduction unit
Buffet412 covers
Pool barLive issue
Banqueting2 active events
Every movement keeps its store, outlet, cost basis, and source.
The hotel F&B reality
The complexity is not
one kitchen. It is the handoffs.
Hotels already have data. The difficulty is preserving context as a product moves between documents, stores, teams, outlets, services, and financial periods.
One property, many versions of truth
Stores, kitchens, bars, buffets, and events can all consume the same stock while reporting it differently.
The goods arrive before the invoice
A delivery note changes physical stock today. The final invoice and any credit note may follow days later.
Service moves while teams count
Static spreadsheets cannot preserve an accurate stock position when sales, issues, and transfers continue around the count.
Buffet production starts with instinct
Occupancy is known, but it rarely becomes a clear station plan, issue list, and expected cost before service.
Finance sees the story too late
A month-end total cannot explain which delivery, outlet, recipe, or variance moved the result while there was time to act.
The connected hotel workflow
One traceable chain,
from delivery to close.
Each step creates the structured input for the next. Nothing needs to be flattened into a spreadsheet or re-entered just to cross departments.
Receive
Capture delivery notes and invoices, verify quantities, and create an auditable stock receipt.
Route
Move goods between stores, kitchens, bars, buffets, and events without losing ownership or cost.
Count
Freeze a count snapshot by store and zone so service activity cannot distort the variance.
Plan
Turn occupancy, board mix, events, and history into proposed covers and station quantities.
Execute
Let the chef confirm the plan, generate issues, and compare expected consumption with what happened.
Reconcile
Carry operational rows into purchasing, cost-of-sales, forecasts, and close reporting with their sources intact.
The hotel operating layer
Built around the work
behind every service.
Start with operational control at property level. Connect the layers over time until each hotel and the wider group share the same traceable model.
Receive once. Reconcile without retyping.
Separate the physical receipt from the invoice that pays for it, while keeping both inside one traceable procurement flow.
- PO to goods receipt to invoice to credit-note lifecycle
- QR and OCR capture for Greek delivery documents
- Quantity resolution at the dock without waiting on a price dispute
- Agreed-price checks, discrepancy flags, and myDATA-ready logic
Model the hotel as it actually operates.
Keep stock at the store level and attribute consumption to the outlet, event, or production unit that used it.
- Shared and independent stores across the property
- Outlet and event attribution on every stock movement
- Receiver-accepted transfers, partial deliveries, returns, and corrections
- Central production batches with cost carried into every destination
Count the cellar without freezing service.
Give multiple teams a common snapshot, then rank the variances that matter by financial impact.
- Store, zone, team, and time-based count sessions
- Offline-friendly barcode, voice, and partial-bottle workflows
- Both shortages and surpluses ranked by absolute value
- Drill-through to movements, deliveries, suppliers, outlets, and prior counts
Turn the Kitchen Bible into a live control layer.
Connect recipes, costs, allergens, buffet plans, and menu decisions without treating uncertain data as complete.
- Live recipe cost for current decisions and standard cost for targets
- Binder-to-draft recipe capture with human confirmation
- Allergen confidence that blocks incomplete guest labels
- Buffet station plans, issue templates, menu engineering, and cost drift alerts
Forecast the guests already in the building.
Start with hotel demand signals rather than a standalone restaurant walk-in model.
- Occupancy, board type, events, season, and service history
- Model-proposed covers beside the chef's committed number
- Cover changes that re-plan stations, ingredients, and expected cost
- Procurement drafts grounded in demand, on-hand stock, and supplier terms
Give every financial number its receipts.
Build a hotel F&B performance view from the operational ledger instead of asking finance to trust an unexplained total.
- Actual, budget, projected month-end, and prior-period bases kept distinct
- Ledger-derived and manually entered sources visibly identified
- Price movement, purchasing inflation, waste, and margin-leakage views
- Property and group reporting with drill-down to the originating row
Built to scale with your operation
One property or an entire portfolio.
Every outlet stays connected.
Keep property-level detail without losing the group view. Plates & Pixels connects each store, kitchen, outlet, event, and finance team through one traceable operating model.
Independent hotels
Control receiving, shared stores, kitchens, bars, buffets, events, purchasing, and financial performance from one operational view.
Hotel groups
Manage properties from one portfolio dashboard, compare like-for-like KPIs, coordinate permissions and procurement, and drill into the source of every result.
The occupancy-to-outcome loop
A forecast the chef can question and the business can learn from.
The platform keeps what the model proposed beside what the chef committed. After service, the actual movement and cost return to the same chain, making the next plan more useful and fully explainable.
Occupancy
Rooms, board mix, events
Covers
Model proposed, chef confirmed
Production
Stations, quantities, expected cost
Issue
Stock moves to the consuming outlet
Actual
Cost, leftovers, and variance return
Learn
The next plan starts stronger
Uncertainty stays visible.
An incomplete allergen record never becomes a confident guest label.
Corrections preserve history.
Ledger rows are reversed and replaced, never silently edited.
Every euro has a basis.
Actual, budget, projection, and prior period are never blended into a misleading ratio.
Built alongside hotel operators